Designation of Public Information Officer (PIO) and First Appellate Authority for Lieutenant Governor's Secretariat under Right to Information Act,2005

In terms of Section 5(1) of Right to Information Act,2005, Shri Pankaj Bhagotra,Deputy Secretary,Lieutenant Governor's Secretariat is hereby designated as Public Information Officer (PIO) and Shri Pankaj Kumar Sharma, Special Secretary,Lieutenant Governor's Secretariat is designated as the First Appelate Authority for Lieutenant Governor Secretariat,UT of J&K under the aforesaid Act.

Disclosures under the Right to Information Act, 2005

In terms ofthe requirements of the Section4(b) {(i) to (xvii)}of “the Right to Information Act, 2005”,the following information pertaining to the Raj Bhavan, J&K, is made available on its website, for information of the general public. In case any person wishes to obtain further information relating to the functioning of this Office, he/she may contact the Public Information Officer, Lt. Governor's Secretariat, whose particulars have been indicated separately.

Particulars of Organization, Functions and Duties
Section 4 (1) (b) (i)
The Raj Bhavan, the first office of the Government of Jammu & Kashmir, is the office-cum-official residence ofthe Head of the State i.e His Excellency the Lt. Governor, J&K. The Constitutional functions and duties of the Lt. Governor are enumerated in the Constitution of Jammu & Kashmir. Besides, by virtue of certain legislative enactments, the Lt. Governor discharges additional responsibilities as the :
i. Chairman, Shri Mata Vaishno Devi Shrine Board;
ii. Chairman, Shri Amarnath Ji shrine Board; and the
iii. Chancellor of
a. Shri Mata Vaishno Devi University,
b. University of Jammu,
c. University of Kashmir
d. Sher-i-Kashmir University of Agricultural Sciences and Technology, Jammu
e. Sher-i-Kashmir University of Agricultural Sciences and Technology, Kashmir.
The procedure followed in the decision making process, including channels of supervision & accountability
Section 4 (1) (b) (iii)
(1)Constitutionaland Statutory Matters:-
The Lt. Governor, as the Constitutional Head of the State, acts on the advice of the Council of Ministers headed by the Chief Minister, save in situations provided in the Constitution of Jammu & Kashmir. The matters requiring the Lt. Governor's consideration are processed by the concerned department of the J&K Government and, with the approval of the Minister-in-charge/Cabinet, the related proposals are submitted to theLt. Governorby the Chief Minister, in the form of a Memorandum, in terms of the procedures laid down in the J&K Government Business Rules. Such proposals are subsequently examined in the Lt. Governor’s Secretariat and placed before the Lt. Governor for consideration/orders.
(2)Public Grievances
On receipt of a representation through post/person/E-mail, a report is sought from the concerned State Government Department or appropriate advice is communicated to the concerned Department, for consideration of the petitioner'srequest.
The Norms set by it for the discharge of its functions
Section 4 (1) (b) (iv)
The Office discharges its function under the directions / guidance of the Lt. Governor.
The Rules, Regulations, Instruction manuals & Records, held by it or under its control or used by its employees for discharging its functions
Section 4 (1) (b) (v)
In the discharge of its functions the Lt. Governor's Secretariat is required to refer, interalia, to the Indian Constitution, Constitution of Jammu & Kashmir, the Jammu & Kashmir Government Business Rules, J&K Classification, Conduct and Appeal Rules, J&K Civil Service Regulations, and such other Acts and/or Regulations (issued by the State Government from time to time) as may be relevant to the examination of a given matter.
Statement of categories of documents that are held by it or under its control
Section 4 (1) (b) (vi)
In regard to the approvals granted by His Excellency the Lt. Governor regarding the amendments of Statutes, Regulations and Ordinances of the Universities or in respect of the appointment of University teachers, the information would be available with the Registry of the concerned University. Information in regard to the approvals / orders on papers/ files relating to the functioning of the Legislature/ State Government/ Shrine Boards would be available in the records of the Legislature or the concerned State Government Department/Shrine Board(s) concerned.
The following important documents are,inter alia, maintained in the Raj Bhavan.
Warrant of appointment of Lt. Governors.
Papers related to appointment of Chief Minister, and Ministers, and their Oath of Office.
Oath or Affirmations of Office administered by the Lt. Governor to high dignitaries such as Chief Justice of J&K High Court, Chairman of the J&K Public Service Commission, State Chief Information Commissioner and State Information Commissioners, Chairperson and Members of the State Accountability Commission etc.
Papers related to appointment of the Vice Chancellors of various Universities
Reports received from State Government Departments in regard to representations/petitions received at Raj Bhavan.
Personal files of Raj Bhavan employees.
The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof
Section 4 (1) (b) (vii)
The Lt. Governor is the Constitutional Head of the State. He receives representations / applications from the general public for the redressal of their grievances relating to policies / actions of the State Government. These are forwarded to the concerned Department of the State Government for appropriate consideration / action. As regards Constitutional matters, the Lt. Governor discharges his functions as per the Constitution and on the advice of the Council of Ministers excepting matters under his discretion.
Astatement of the Boards, Councils, Committees & other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, & as to whether meetings of those boards, councils, committees & other bodies are open to the public, or the minutes of such meetings are accessible for public
Section 4 (1) (b) (viii)
The Lt. Governor is the Chairman of
a. Shri Mata Vaishno Devi Shrine Board,
b. Shri Amarnathji Shrine Board.
The present membership of these boards is as under
Shri Mata Vaishno Devi Shrine Board,
Sh. Manoj Sinha,Hon'ble Lt.Governor,Jammu and Kashmir Chairman
H. H. Sri Sri Ravi Shankar Member
Dr. Ashok Bhan, IPS (Retd.) Member
Mr. Justice Permod Kohli Member
Major General Shiv Kumar Sharma, AVSM (Retd.) Member
Shri K. B. Kachru Member
Shri Vijay Dhar Member
Shri K. K. Sharma Member
Shri Ramesh Kumar(IAS) Chief Executive Officer
Shri Amarnathji Shrine Board.
Web Site:
Shri Manoj Sinha,Hon'ble Lt. Lt. Governor,Jammu and Kashmir. Chairman
Swami Avdheshanand Giri Ji Maharaj Chairman of Hindu Dharma Acharya Sabha Trust and is nominated Member of World Council of Religious Leaders.
Pt. Bhajan Sopori,Renowned Santoor Maestro. Member
Shri D C Raina,Senior Advocate and Advocate General of Jammu and Kashmir Member
Prof. Anita Billawaria, University of Jammu. Member
Dr. C.M. Seth,IFS Member
Dr. Sudershan Kumar, Distinguished Scientist and former Director General, Defence Research & Development Organisation (DRDO). Member
Mrs. Tripta Dhawan,Trustee for the Vyakti Vikas Kendra and oversees all Art of Living activities for North India. Member
Prof Vishwamurti Shastri,Well known Sanskrit/ Vedic Scholar, retired Principal, Rashtriya Sanskrit Sansthan and presently Director, Shri Mata Vaishno Devi Gurukul. Member
Shri Nitishwar Kumar(IAS) Principal Secretary to Lt. Governor, J&K
The meetings of these two Boards are not open to public. However, the Minutes of the meetings of these Boards are maintained in the respective offices of the Boards, which are located outside the Raj Bhavan.
Directory of Officers & Employees of Lt. Governor's Secretariat Raj Bhavan J&K
Section 4 (1) (b) (ix)
Name Designation Telephone No's
Srinagar Jammu
Sh. Nitishwar Kumar (IAS) Principal Secretary to HLG 0194 - 2500909 0191 - 2542902
0194 - 2501414 (F) 0191 - 2542980
0191-2544870 (F)
Sh Rajesh Sharma Addl. Secretary 0194 - 2501313 0191 - 2560225
0194 - 2501616 0191 - 2544537
Sh Pankaj Kumar Sharma Special Secretary 0194 - 2501313 0191 - 2560225
0194 - 2501616 0191 - 2544537
Maj. Prashant Jankar OSD to HLG 0194 - 2501313 0191 - 2560225
0194 - 2501616 0191 - 2544537
Sh. Jagdish Singh Dy. Secretary 0194 - 2501313 0191 - 2560225
0194 - 2501616 0191 - 2544537
Dr. Vijay Sagar Physician 0194 - 2501313 0191 - 2560225
0194 - 2501616 0191 - 2544537
Sh. Ajay Bharti Under Secretary 0194 - 2501313 0191 - 2560225
0194 - 2501616 0191 - 2544537
The Monthly remuneration received by each of its Officers and Employees, including the system of compensation as provided in its regulations.
Section 4 (1) (b) (x)
Post Name Sanctioned Pay Band/Grade
Lt. Governors Secretariat
Principal Secretary to Lt. Governor 1 37400-67000+10000
Additional Secretary to Lt. Governor 1 15600-39100+7600
Additional Secretary to Lt. Governor 1 15600-39100+7600
Principal Private Secretary to Lt. Governor 1 15600-39100+6600
Deputy Secretary 1 15600-39100+6600
Assistant Director Information 1 9300-34800+5600
PA to HEG 1 9300-34800+4600
Section Officer 2 9300-34800+4600
Assistant Accounts Officer 1 9300-34800+4600
Senior Stenographer 2 9300-34800+4600
Junior Stenographer 1 9300-34800+4200
Accountant 1 9300-34800+4200
Head Assistant 1 9300-34800+4200
Senior Assistant 4 5200-20200+2400
Computer Assistant 1 5200-20200+2400
Junior Assistant 3 5200-20200+1900
Jamadar 3 5200-20200 (1)+1800
4440-7440 (2)+1650
Orderly 4 4440-7440+1300
Farash 1 4440-7440+1800
Helper 1 4440-7440+1800
Head Mali 2 5200-20200+1800
Mali 13 5200-20200+1400
House Hold
AsDC to HEG 2 15600-39100+6600
Manager 1 9300-34800+4200
Assistant Estates Officer 1 9300-34800+4200
Personal Attendant 1 9300-34800+4200
Tehvildar 2 5200-20200+1900
Butler 1 5200-20200+1800
Storekeeper 1 5200-20200+1800
Cook 3 5200-20200+1800(2)
Table Boy 3 5200-20200+1800
Mate 2 5200-20200+1800
Head Farash 1 4440-7440+1400
Farash 7 4440-7440+1400
Assistant Electrician 1 4440-7440+1400
Dhobi Grade-I 1 5200-20200+1800
Dhobi Grade-II 1 4440-7440+1400
Pantry Boy 2 5200-20200+1800
Lady Tailor 1 4440-7440+1400
Safai Wala 5 5200-20200+1800 (2)
4440-7440+1400 (3)
Helper 3 4440-7440+1400
Physician 1 15600-39100+6600 +NPA
Pharmacist 1 9300-34800+4200
Driver Grade-I 1 5200-20200+1800
Nursing Orderly 1 5200-20200+1800
Chauffeur 2 9300-34800+4200
Driver Grade-I 3 9300-34800+4200 (1)
5200-20200+1800 (2)
Driver Grade-II 4 5200-20200+1800
Cleaner 2 4440-7440+1400
The Budget allocated to each of its agency, indicating the particular of all Plans, proposed Expenditures & Reports on Disbursements made
Section 4 (1) (b) (xi)
Major Head 2012 President, Vice President / Lt. Governor/Administrator of Union Territories
Sector A General Services
Sub Major Head 03 Lt. Governor
Minor Head 090 Secretariat
Group Head 0099 General
Sub Head 0461Secretariat
Detail Head Detail Head Description Expenditure
(Rs Lakhs)
1 Salaries 382.46
2 Travel Expenses 26.35
6 Telephone 8.48
7 Office Expenses 9.82
8 Electricity Charges 76.88
9 Rent, Rate & Taxes 10
13 Maintenance of Vehicles 3.11
14 POL 15.23
23 Maintenance & Repairs 1.21
29 Hospitality / Sumptuary Allowance 21.93
43 Uniforms 4.12
44 Library 1.13
50 Purchase of Fax Machine 0.99
71 Medical Reimbursement 4.39
185 Discretionary Grant 25
194 Purchase of Computers 5.83
195 Purchase of Photocopier 3.48
363 Outsourcing of Upkeep 4.26
482 Maintenance of Garden 4.5
483 Other House Hold Expenditure 4.17
Total 613.34
The manner of execution of Subsidy programmes, including the amounts allocated & the details of beneficiaries of such programmes
Section 4 (1) (b) (xii)
No subsidy programme is being run by this Office. However, financial assistance is provided by His Excellency the Lt. Governor from his Discretionary Grant to the deserving and needy persons/institutions.
Particulars of recipients of concessions, permits or authorizations granted by it
Section 4 (1) (b) (xiii)
Jammu & Kashmir Raj Bhavan grants no concessions, permits or authorizations.
Details in respect of the information available to or held by it, reduced in an Electronic form.
Section 4 (1) (b) (xiv)
Lt. Governor’s Secretariat has hosted its websitehttp://jkrajbhawan.nic.inon the internet and Public Grievances are also received on its Email-id
Particulars of facilities available to citizens for obtaining information, including the working hours of a Library or Reading room, if maintained for Public use.
Section 4 (1) (b) (xv)
The Office does not deal directly with public. However, members of the public are free to meet the Lt. Governor on any working day, with prior appointment. The public also make complaints through post, E-mail, representations or meetings (with prior appointment) regarding their grievances, which are generally referred to the State Government for report/appropriate action.
Appellate Authority & Public Information Officer of Lt. Governor's Secretariat Raj Bhavan J&K
Section 4 (1) (b) (xvi)
# Name Address Phone No (O)
First Appellate Authority Mr. Pankaj Kumar Sharma Lal, K.A.S.,

Special Secretary,
Raj Bhavan, J&K

Lt. Governor's Secretariat Raj Bhavan Srinagar / Jammu (0194) 2500909,
2501414 (F)
(0191) 2542980, 2542902, 2544870 (F)
Public Information Officer (PIO) Mr. Pankaj Bhagotra K.A.S,

Deputy Secreatary

Raj Bhavan, J&K
Lt. Governor's Secretariat Raj Bhavan Srinagar / Jammu (0194) 2501313, 2501616
(0191) 2560225, 2547941
Such Other Information as may be prescribed
Section 4 (1) (b) (xvii)